Washington Secretary of State - Corporations and Charities Division

• Organizations that raise less than $50,000 from the public in any accounting year when all the activities of the organization, including all fundraising activities, are performed by volunteers
• Appeals for funds on behalf of a specific individual named in the solicitation, but only if all of the proceeds of the solicitation are given to or expended for the direct benefit of that individual
• Churches and their integrated auxiliaries
• Political organizations

RCW 19.09.020 and RCW 19.09.081

Exempt organizations can elect to file an Optional Registration for Charitable Organization application with the secretary of state.

• Organizations that raise less than $50,000 from the public in any accounting year when all the activities of the organization, including all fundraising activities, are performed by volunteers
• Appeals for funds on behalf of a specific individual named in the solicitation, but only if all of the proceeds of the solicitation are given to or expended for the direct benefit of that individual
• Churches and their integrated auxiliaries
• Political organizations

Optional Registration

Online

$0

Charities that qualify for an exemption may, but are not required to, file an optional registration application.

• IRS determination letter
• List of officers and directors
• Professional fundraising contracts
• List of other states where registered to solicit

• Organizations that raise less than $50,000 from the public in any accounting year when all the activities of the organization, including all fundraising activities, are performed by volunteers
• Appeals for funds on behalf of a specific individual named in the solicitation, but only if all of the proceeds of the solicitation are given to or expended for the direct benefit of that individual
• Churches and their integrated auxiliaries
• Political organizations

Optional Renewal

Online

$0

• Annually within 11 months after the close of your fiscal year. So if your fiscal calendar ends December 31, then renewal is due by November 30.
• There is no official start to the renewal period, so renewals may be submitted as soon as financials become available for the most recently completed fiscal year.

• List of officers and directors
• Professional fundraising contracts
• List of other states where registered to solicit

Washington Charitable Organization Registration Instructions

Online

$60 + optional $100 expedite fee for 2-3 business day processing.

1 week

• Some Washington counties and municipalities may require charities that solicit in-person to register prior to fundraising.

Domestic Applicants:

• Check the available exemptions to see if your charity is eligible for exemption from the full registration requirement.
• Look through the list of required attachments and make sure that you have each required document in hand before starting the registration application.

Foreign Applicants:

• Check the available exemptions to see if your charity is eligible for exemption from the full registration requirement.
• Look through the list of required attachments and make sure that you have each required document in hand before starting the registration application.
• If you will foreign qualify in Washington, obtain a certificate of good standing from your home state to submit during the foreign qualification process. The certificate cannot be more than 60 days old when filing foreign qualification documents.

Domestic Applicants:

1. File entity formation documents with the Washington Secretary of State - Corporations Division.
2. Submit a Charitable Organization Registration form and all required attachments to the Washington Secretary of State - Charities Program.

Foreign Applicants:

1. Determine whether or not your charity will need to foreign qualify based on your activity in Washington. If not required, skip to number 3.
2. File foreign qualification documents with the Washington Secretary of State - Corporations Division.
3. Submit a Charitable Organization Registration form and all required attachments to the Washington Secretary of State - Charities Program.

• IRS determination letter
• List of officers and directors
• Professional fundraising contracts
• List of other states where registered to solicit

Washington Charitable Organization Registration Instructions

Online

$40 + optional $100 expedite fee for 2-3 business day processing

• Annually within 11 months after the close of your fiscal year. So if your fiscal calendar ends December 31, then renewal is due by November 30.
• There is no official start to the renewal period, so renewals may be submitted as soon as financials become available for the most recently completed fiscal year.

No extensions are available for charitable registration due dates.

There is a late fee of $50.

• The late fee is assessed by the received date, not the postmarked date. The state accepts overnight/express mail at a different mailing address.
• Attach your annual financial report.
• The URS is no longer accepted as of September 12, 2014.

• List of officers and directors
• Professional fundraising contracts
• List of other states where registered to solicit

Fundraising Service Contract Registration

Online

$20

Before a charitable organization may contract with a commercial fund-raiser for any fund-raising service or activity, the charitable organization and commercial fund-raiser shall complete and file a registration form with the secretary. The registration must be filed by the charitable organization on the form approved by the secretary.

Online

$110 re-registration fee + $50 late fee for each year not registered 

Charities suspected of violating Washington Chapter 19.09 are subject to an investigation by the Attorney General who may:

• deny, suspend, or revoke an organization’s registration
• issue cease and desist order
• publish information concerning a violation of this chapter
• assess fees for failing to register

The Secretary of State may assess civil penalties of up to $1,000 per violation.

Any violation of this chapter is considered a violation of the Consumer Protection Act and considered an unfair and deceptive act in trade and commerce and an unfair method of competition. 

Knowingly violating or giving false or incorrect information in any filings required by this chapter is a gross misdemeanor. Violating or giving false or incorrect information is a misdemeanor.

Charities who do not renew their registration on time will become delinquent and have one month to submit the late filing. Organizations that do not submit late filings during the delinquent period will become involuntarily closed and need to complete the re-registration process and pay the applicable fees (re-registration fee + late fee for each year not registered). Charities who have been involuntarily closed for beyond 6 years will need to submit a new registration and a new registration number will be issued. 

• Financials for each year not registered
• List of officers and directors
• Professional fundraising contracts
• List of other states where registered to solicit

Charity Amendment

Online

$20

1-2 business days

Charity Closure

Online

$0

• To close out your registration, submit a closure application with the required attachments.
• Effective 1/1/2023 documents with or without payment received by mail will be returned to the submitter except for the forms provided below under "Mail-in only forms". 

Commercial Fundraiser Registration

Online

$300

• Provide the organization’s UBI number
•  Provide the full names of the three people receiving the highest compensation. At least one person is required. 
• A minimum of one person or officer accepting responsibility for the organization must be provided
• If the organization has completed a full accounting year complete the Solicitation Report.
  • In the Solicitation Report the accounting year and all financial fields must be completed. If there is no financial
    information to report for a specific line write “0” or a line through that field. If any financial fields are left blank,
    the filing will be returned.
  • If the organization has not completed a full accounting year provide the first accounting year end date only and
    continue to section (13) Types of Solicitation. 
•  If adding a Subcontractor, provide the Subcontractor Name, registration number, address, and phone number. If there is more than one subcontractor. The attached list must include all information requested above. If a Subcontractor is added they must be listed in the current Fundraising Service Contract(s) on record with our office. If the contract is not current the Charity must submit a Fundraising Service Contract Amendment.

Fundraiser Renewal

Online

$225

Annually by the end of the 11th month following the entity's fiscal year end.

Fundraising Service Contract Registration

Online

$20

Before a charitable organization may contract with a commercial fund-raiser for any fund-raising service or activity, the charitable organization and commercial fund-raiser shall complete and file a registration form with the secretary. The registration must be filed by the charitable organization on the form approved by the secretary.