New Annual Report Requirement for Pennsylvania Businesses

As of January 2025, all businesses registered in Pennsylvania will be required to file an annual report with the Pennsylvania Department of State Bureau of Corporations. This change, introduced through 2022 Act 122, was signed into law on November 3, 2022, and replaces Pennsylvania’s previous decennial report requirement. Additionally, it modifies the nonprofit corporation annual report requirement, which previously required filing only in years when officer changes occurred. Nonprofits will not have to submit reports in 2023 but will need to comply with the new requirement beginning in 2025.

Understanding Annual Reports

Annual reports provide states with updated business information, including addresses and leadership details. Most states impose this requirement to ensure accurate record-keeping, with some also charging filing fees.

Nearly all states require annual reports for entities such as LLCs, corporations, and nonprofits to maintain their good standing. However, due dates, fees, and filing processes vary widely depending on the entity type and whether it is domestic or foreign to a particular state. Some states require filings biennially rather than annually. These differences make it challenging for businesses to keep up with reporting obligations across multiple jurisdictions.

To ease this administrative burden, organizations can opt for a Managed Annual Report Service. This service ensures deadlines are tracked and reports are submitted accurately and on time.

Pennsylvania Annual Report Due Dates

The filing deadlines for the new Pennsylvania annual report will depend on the type of entity:

• Corporations and Nonprofit Corporations – June 30 each year
• LLCs – September 30 each year
• Other Entities – December 31 each year

Entities must file their first annual report in the year following their registration. For example:

• An LLC that registers on June 15, 2024, will have its first report due by September 30, 2025.
• An LLC that registers on June 15, 2025, will have its first report due by September 30, 2026.

Given the complexity of tracking annual report deadlines across different states, organizations may find a Managed Annual Report Service beneficial in ensuring on-time filing.

Pennsylvania Annual Report Filing Fees

The filing fee for annual reports in Pennsylvania is:

• $7 for corporations, LLCs, and limited liability partnerships (LLPs)
• $0 for nonprofit corporations (no fee required)

Required Information for Pennsylvania’s Annual Report

Businesses filing the Pennsylvania annual report must provide the following details:

• Business entity name
• Jurisdiction of formation
• Name of at least one director, member, or partner
• Names and titles of principal officers
• Principal office address
• Entity number issued by the Pennsylvania Department of State

What Happens if I Do Not File On Time?

Filing an annual report is crucial to maintaining good standing in Pennsylvania. Organizations that fail to submit their reports on time may face administrative dissolution, which can lead to losing the right to operate under their registered name.

Taking a proactive approach to regulatory requirements helps businesses avoid unnecessary penalties and disruptions. Even entities operating in a single state should consider a fully managed solution to track deadlines and ensure timely filing.

Simplify Annual Reports with Harbor Compliance

Managing annual report filings requires ongoing attention and expertise. With varying deadlines and requirements across jurisdictions, staying compliant can be challenging for organizations of all sizes.

Harbor Compliance’s Managed Annual Report Service helps businesses stay on track by handling due date monitoring and filing submissions. Learn more about our service or contact us today to streamline your filing process.